Notary Public Information

The purpose of notarization is to prevent fraud and forgery. A Notary Public acts as an official and unbiased witness to the identity of the person who comes before the notary for a specific purpose.  The Index Department of the Illinois Secretary of State appoints and commissions a Notary Public.  The commission for a Notary Public is four years.

REQUIREMENTS
– be a citizen of the United States or an alien lawfully admitted for permanent residence
– be a resident of the State of Illinois for at least 30 days
– be at least 18 years of age
– be able to read and write the English language
– have not been convicted of a felony
– have not had a notary commission revoked during the past 10 years

HOW TO APPLY
– complete the Notary Public Application from the Secretary of State
– obtain a notary bond valued at $5,000 from a bonding or surety company
– pay the filing fee of $10.00 (check or money order made payable to the Secretary of State)

ONCE YOUR COMMMISSION IS APPROVED
The County Clerk’s Office will contact you upon their receipt of your commission from the Secretary of State to provide the following
– submit a specimen of your signature
– pay the required filing fee, make checks payable to:  Will County Clerk

  • $5.00 fee in person
  • $10.00 fee by mail

If the applicant fails to record his or her appointment with the Will County Clerk within 60 days, we will return the commission to the Secretary of State and it will be cancelled.  No refunds will be issued

NOTARY PUBLIC SEAL
Every Notary Public must obtain and use a rubber stamp seal. The seal must include the Notary Public’s name exactly as the notary was commissioned and the date the notary’s commission expires. For more information regarding the notary seal and other general information, review the Illinois Notary Public Handbook  available from the Secretary of State.

Certificate of Authority

Courts or public officials may require that a Certificate of Authority be attached to a document that has been notarized. This certificate confirms that the individual was an appointed and commissioned Notary Public for the State of Illinois on the date of notarization.

Such certificates can be issued by the Will County Clerk if the commission was recorded here and the fee is $2.00 per document.

Application for Authentication or Apostille

The Secretary of State’s Index Department is authorized to certify and process documents for foreign use.  The Certifying Official Documents for Foreign Use brochure describes the types of certificates available and explains the certification process.

Application for Authentication or Apostille – (PDF Format)